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• 5% of the External Funds will be collected by the Kantara Initiative as an administrative handling fee.
• If the External Funds collected are not exhausted by the activity specified by the Group, the remaining amount will be reallocated to the Kantara Initiative general account for redistribution.
• External Funders are encouraged to express their interest in various Kantara activities, but they cannot direct their contributions to specific activities.While funding (internal and external) for specific activities is allocated for use at the discretion of the Kantara Initiative Leadership Council and Board of Trustees, it is understood that it is in the best interests for the health of the organization, Group activities, programs, and community to work toward meeting the expectations of an External Fundercan ear-mark their contribution to specific activities, and should include a letter accompanying the contribution stating the activity they are supporting. There is, however, no requirement for the Kantara Initiative to accept offered contributions.
• If a Participant of the Group sponsoring the activity is interested in receiving some of the External Funds, he/she must recuse him/herself from votes relating to the activity.

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• Can a Group sell tickets to an event and the fees be received by the Kantara Initiative to pay the invoices associated with the event?
  • Yes. Contact Kantara Staff to see how that can be arranged.
• Will the External Funder be able to "earmark" their contributions for use only by a specific activity?
  • Yes. External Funders are encouraged to express interest in specific activities so Kantara knows what they would like to see funded. It is the intent of this process to ensure that Group activities be funded. In order to protect the overall economic health of the organization, however, the leadership need to be able to balance the needs of all Groups and ProgramsExternal Funders should work with the Group leadership and Kantara Staff to ensure the appropriate documentation exists that clarifies the specific activities the External Funder would like to support with it's contribution.
• Who will be paying for the activity on behalf of the Group who brought in the External Funds?
  • Invoices related to the Group activity can be paid by appropriate Kantara Staff following the fiduciary guidelines outlined by the organization.
• Who can sign contracts on behalf of the Group when contracting to support the activity?
  • Activities requiring contracts may require execution by the Kantara Board of Trustees. Kantara Staff will help guide you through the process.
• How quickly will a Group have access to the External Funds to pay for its activity?
  • The answer will depend on the conversation between the Group and Kantara Staff. Typically, the External Funds will not be available to pay for the Group activity until it has been received by the Kantara Initiative Treasurer.
• Can External Funds be used to pay Group Participants for their work?
  • While Kantara doesn't encourage the use of organization funds (internal or external) to pay Participants, there are some situations in which it may occur. In this case, the Group should notify the Leadership Council of the situation and the Participant interested in receiving the funds associated with an activity will need to recuse him/herself from participating in votes related to the planned activity.
  Can a Group seek the contribution of External Funds to apply to future activities without a specific
  • activity
  being planned?
  • Groups can seek External Funds to be contributed to the Kantara Initiative in general support of organization activities (potentially including future activities of the Group). The best method for a Group to use External Funds they bring to the organization is to couple a specific activity with the contribution via the advance notification to the Leadership Council and Kantara Staff of their plans.