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HIA WG Concall 2011-01-06 Minutes

Date and Time

• Date: Thursday, January 56, 2011
• Time: 10am PST | 1pm EST | 5pm UTC | 7pm CEST (Time Chart)
  

Attendees

• Dervla O'Reilly (non-voting
• Joni Brennan (non-voting)
• Barry Hieb (voting)
• Dan Combs (voting)
• Laurie Tull (voting)
• Bob Pinheiro (voting)
• Peter Palmer (voting)
• Dazza Greenwood (non-voting)
• Rick Moore John Fraser (voting)John Fraser
• Rich Furr (voting) 
• Dave Minch Lara Zimberoff (non-voting)
• Myisha Frazier-McElveen (voting)
• Tim Reiniger Bill Braithwaite (non-voting)
• Tom Smedinghoff Siddharth Bajaj (non-voting)

Apologies

Apologies - nonePete Palmer.

We had 8 of 8 voting members on the call where we did reach quorum.

...

As above

2. Approve minutes
November 18  Minutes Approved.  Pete motioned, Tim

secondMinor modification to 12/9/10 meeting minutes - change date for next meeting to 2011. Otherwise December 9, 2010 minutes approved without objection.

3. Patient ID Pilot update

Dazza reports that Nat from OpeneID has returned the changes to the marked up contract document to himself and Joni.  Dazza reported that Joni sent an e-mail saying that she approved the changes and would have Kantara legal sign it and return to Nat.  Terms include $21,000 from OpenID and $10,000 from Kantara Initiative. Kantara Initiative will charge $1,500 for administrative work.  Next step is to work out the schedule. 

Pete agreed to serve as the intermediary between Kantara Initiative staff and eCitizen for administrative things like bank accounts and so on.

Dan Combs recommended next step would be schedule a kick off and update the project timeline.

4. Project Funding

Dan combs stated that work on fund raising for phase 2 could start right away. There was some confusion as to whether there are matching funds available in 2010.  Joni and John Bradley confirmed after the meeting that $10k remained available in 2010.Portal Project update

a. Funding update: Awaiting OpenID Japan funding via wire in coming days. Kantara considers the funding a grant, then this grant will be wired to eCitizen where the project will begin.  Match funding was requested at the end of 2010.  If the match does not arrive by end of January 2011, we may have to tweak the project based on the funding and resources. Joni will arrange a separate call to deal with matched funding.

b. Discussion of Project Name:

c. Timeline 

d. Project Kick-off planning

Welcome by John Fraser

Patient ID Portal Project:

John tasks group to start thinking about names for the project as the name is difficult to say and not descriptive enough.

Funding update (Dazza): Thought we might, hoped we would get funding by end of 2010. The contract is concluded and we think funding will flow within the next week.

Joni: Everything from our side has been taken care of, so we should be receiving the funding very soon.

John: Will the funding flow first to Kantara and then be flowed to eCitizen?

Joni: We’re accepting funds from the Kantara side. Our finance department is considering it pass through. I don’t foresee any problems or issues.

John: Are there any questions on the funding process?

Dazza: Had we gotten the funding by the end of 2010, there was a match in the agreement, and from that money, eCitizen would take the lead on the effort to gain participants. If we don’t get that match and don’t do the additional work, the project will be different, there will be an additional phase to identify participants. If we get the match within January, we can roll that effort into the project.

Joni: I think the best way for us to come to a close on this is to work directly with the leadership council chair. My suggestion would be to have a core group discuss via a phone call.

Dazza: The process of funding directly affects the project, so I do believe it is important to have this discussion.

John: There will be a separate call to discuss the match and Joni will facilitate sending that up.

Discussion of Project Name

John: I’ve gotten some feedback about confusion around the name. I would like to spend some time today talking about a name for this project. What I hope comes out of this is a set of standards and an implementation around patient identification. I think we should have a product that other organizations can adopt.

Dazza: as we’re facilitating the start of the project, we can add the naming process to the scope of the project.

John: I suggest use of the word service to encourage implementation by participants. We want to build a service standard on which organizations can build a conforming standard.

Dan: I would suggest not including Kantara in the name. There are certain large organizations that have interest in the project that are not members of Kantara or eCitizen, and don’t want to be.

John: Is there a policy for naming?

Joni: There is a standard, but it doesn’t require that Kantara be part of the name.

Bob: Is part of the project going to be to create interoperability between NHIN gateways?

John: NHIN itself does not have an authentication service. We want to offer this as a service to NHIN but I think that it’s in our interest to keep this pure. We want this to be usable by lots of groups including NHIN, but not exclusively NHIN.

Dan: The NHIN connection would be more of a phase 2 issue, not a phase 1 design issue.

Dazza: On the front end, in order to conduct a pilot, it would need to be connected to some record, so it would need to be connected to a portal of some kind. There needs to be a reference for testing the service against.

(Dazza circles back around to name change)

John: I suggest we not call it the patient ID portal project. I recommend we refer to it as a service, not a portal.

Dazza: I agree that the current name is confusing.

John: I propose that the Patient ID Service be a working name that we use on the agenda, etc. until we come up with a more permanent name.

Rick: Patient Identification Management Service?

Dan: I like John’s suggestion.

Dazza: we can do some trademark research to ensure this proposed name won’t be an issue.

Timeline / Kickoff

John: since funding is pending, what do people suggest we be doing to prepare for project kickoff?

Dazza: Interest at MIT

John: Dazza and Dan, it would be helpful if we had some messaging about interest in the project to help promote the project to our list serve?

Dan: I’m sure we can come up with something. It may not be fully comprehensive but we can come up with something.

John: I think it would be good to summarize what we’ve heard, and the more we can distribute to the list serve, the better.

John: summary:

1.       Renaming service to PIDS (pending necessary research)

2.       Service support of

a.       NHIN

b.      Patient lookup services within NHIN

c.       PHR environments

Agenda for next call:

-          Discussion on organizations that will assist with implementation (MEDNET, SureScripts, etc.)

4. Other business

TBD

Next Meeting

• Date:  Thursday, January 620, 20102011
• Time: 10am PST | 1pm EST | 5pm UTC | 7pm CEST (Time Chart)
• Dial-In: Skype: +9900827044630912 - North American Dial-In: +1-201-793-9022
• Code: 4630912