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External Funding Process
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Process Overview
One way for Kantara Initiative Work Groups and Discussion Groups (collectively "Groups") to fund an Activity is through contributions to Kantara by external parties. Groups should follow the steps outlined below to process External Funds through Kantara for their Activity:
- Group Leadership will notify the Leadership Council and Kantara Staff with information about the possible External Funding opportunity including:
- the name(s) of the External Funder(s), if known,
- expected process for receiving the funds,
- anticipated amount to be received,
- how the funds are expected to be paid out,
- details about the Activity for which the External Funds will be used.
- Kantara Staff will work with the Board of Trustees Treasurer and Group Leadership to plan how to receive and distribute the External Funds (e.g. via bank transfer, paying invoices or executed contract, etc.).
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Notes
- 5% of the External Funds will be collected by the Kantara Initiative as an administrative fee.
- External Funders can ear-mark their contribution to a specific Group Activity by including a letter accompanying the contribution stating the Activity they are supporting.
- There is no requirement for the Kantara Initiative to accept External Funds that are offered.
- If the External Funds received exceed the amount paid out for the Activity, the Group Leadership, Kantara Staff, and Board of Trustees Treasurer will work with the External Funder(s) to determine how to manage the excess funds (e.g. return the unused portion or roll it into the Kantara general fund for redistribution).
- If a Participant of the Group sponsoring the Activity is interested in receiving some of the External Funds, he/she must recuse him/herself from votes relating to the Activity.
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External Funding FAQ
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The process for handling External Funding is purposefully light-weight, and relatively devoid of approval gates. The goal is to support a variety of situations in a flexible manner while protecting the overall health of the organization, it's Groups, and Programs. Below are a set of illustrative examples that can help guide Groups through the process of receivng and distributing External Funds.
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