Work Group Approval Process
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Overview
This page describes the process by which a Kantara Initiative (KI) Work Group (WG) is approved by the Leadership Council (LC). The page is separated into two parts: one designed to help KI Members who want to form a new Work Group, and the other explains the mechanics required of the LC to approve it.
How to Start a Work Group
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Leadership Council Approval Process
- The Proposing Participant obtains a blank Work Group Charter template and fill , downloads a copy of it, and fills it out.
- Submit The Proposing Participant (or whover is named as the leader in the WG Charter) submits the completed WG Charter to the Leadership Council LC Secretary via email.
- Be prepared to answer questions posed by the LC and/or join an LC teleconference.
- A vote on the WG Charter will be held within 30 days of the submission.
That's it. Time to start the work!
Leadership Council Approval Process
- The LC Secretary accepts the WG Charter, working with Kantara Initiative Staff to ensure the charter adheres to the rules laid out in the KI Bylaws and Operating Procedure documents.
- KI Staff add the charter to the wiki, beginning the public review period.
- The LC Secretary, in conjunction with the KI Staff, review the WG Charter to ensure it adheres to the rules laid out in the Bylaws and Operating Procedure documents.
NOTE: This step is only to ensure the charter adheres to the template requirements, and does not include any vetting of the proposed work. - The LC Secretary notifies the Proposing Participant when the WG Charter is officially accepted, and forwards the WG Charter to KI Staff.
- KI Staff saves a copy of the WG Charter and adds it to the wiki, removing email addresses from all named Proposers other than the named Leader, and forwards the link to the LC Secretary for distribution.
NOTE: The KI Staff need the email addresses of the proposers in order to provision the email distribution list, but they do not need to be made public. - The LC Secretary announces to the LC discussion list that a new WG Charter is available for review, along with a link to the wiki page.
- The LC Chair, working with the LC and Proposing Participant, sets a date for voting on the WG Charter, to be held within 30 days of being received by the LC Secretary.
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