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- What is the first thing that a Group should do when exploring the possibility of seeking External Funding?
- Contact the Leadership Council Chair or Kantara Staff to discuss possible options.
- Has this process been successfully employed for past Group Activities?
- Yes. This process has worked for Activities that have been funded entirely by External Funding, as well as in combination with funds from the Kantara Initiative general budget allocation process.
- Can a Group sell tickets to an event and the fees be received by the Kantara Initiative to pay the invoices associated with the event?
- Yes. Contact Kantara Staff to see how that can be arranged.
- Will the External Funder be able to "earmark" their contributions for use only by a specific activity?
- Yes. External Funders are encouraged to express interest in specific activities so Kantara knows what they would like to see funded. External Funders should work with the Group leadership and Kantara Staff to ensure the appropriate documentation exists that clarifies the specific activities the External Funder would like to support with it's contribution.
- Who will be paying for the activity on behalf of the Group who brought in the External Funds?
- Invoices related to the Group activity can be paid by appropriate Kantara Staff following the fiduciary guidelines outlined by the organization.
- Who can sign contracts on behalf of the Group when contracting to support the activity?
- Activities requiring contracts may require execution by the Kantara Board of Trustees. Kantara Staff will help guide you through the process.
- How quickly will a Group have access to the External Funds to pay for its activity?
- The answer will depend on the conversation between the Group and Kantara Staff. Typically, the External Funds will not be available to pay for the Group activity until it has been received by the Kantara Initiative Treasurer.
- Can External Funds be used to pay Group Participants for their work?
- While Kantara doesn't encourage the use of organization funds (internal or external) to pay Participants, there are some situations in which it may occur. In this case, the Group should notify the Leadership Council of the situation and the Participant interested in receiving the funds associated with an activity will need to recuse him/herself from participating in votes related to the planned activity.
- What are the roles of the various bodies involved in the receipt of External Funding and the paying of invoices for Group Activities?
- Leadership Council - To remain apprised of Group Activities, how they are being funded, and to provide support as appropriate.
- Kantara Staff - To work with the Treasurer, Group Leadership, and External Funders on the details of receipt and distribution of the funds.
- Board of Trustees - To sign, or delegate the authority to sign, contracts and to authorize receipt of the funds and their payment against invoices.