07 May 2026 - Meeting Agenda and Notes

 Date

Agenda

• Administration (5 min)

  • Establish quorum — refer to Participants Roster (The meeting was (not) quorate.)

  • Roll Call (record attendees in “Participants” section)

    • Chris

    • Noreen

    • Amanda

  • Regular administrative reminders (next section)

  • Minutes approval — 23 April 2026 Meeting Notes 09 April 2026 - Meeting Agenda (DRAFT)

    • Motion to approve accepted (Noreen, Chris Approved)

• Action Item Review (10 min) — Follow-up from April 23rd

  • Amanda — Wiki Access: Brion and Deb were sent Confluence invites on April 10th but had not accepted as of April 23rd. Were invites re-sent, or have they now confirmed access?

  • Amanda — GPAs: Were up to date as of April 23rd. Any new submissions since then?

    • Noreen signed up as a voting member.

  • Debbie — AI Governance Outline: Posted a draft outline/structure to the Shadow AI in the Workplace 2026-04-23 . Status update on any revisions or additions.

  • Chris, Brion & Noreen — Document Review: Assigned on April 23rd to review Debbie's document. Share feedback and observations. Feel free to add to the outline raw notes are fine to capture ideas. Shadow AI in the Workplace 2026-04-23

• Shadow AI Governance Deliverable Planning (20 min)

  • Context: Continuing from April 23rd — Debbie shared an initial outline of the Shadow AI governance deliverable. Members were asked to review before this meeting.

  • Review feedback received on the outline/structure

  • Identify key content areas and assign contributors for drafting sections on the wiki

  • Plan next steps for collaborative drafting and establish a timeline

  • Visibility & Engagement Update:

    • Progress on engaging the wider mailing list and co-proposers

    • Plans for announcements via LinkedIn and Kantara

• Meeting Cadence Check (5 min)

  • Bi-monthly cadence was confirmed as "okay for now" on April 23rd. Does this still work, or should we adjust?

• Next Meeting Planning (5 min)

  • Confirm next meeting date/time

    • May 21, 2026 10:00 PT/1:00 EST

  • Assign action items and responsibilities

    • Document review from feedback - see above

• AOB

Regular Administrative Reminders

• Kantara Anti-Trust Statement

• IPR Option (change text per your Group’s charter, link should remain the same)

• Code of Conduct

Participants

• Voting:

  • Chris

  • Noreen

• Non-Voting:

• Staff:

  • Amanda

• Guests:

 Goals

 Brainstorm

 Discussion topics

 Action items

 Decisions