04 June 2026 - Meeting Agenda
Meeting Details
Date: Jun 4, 2026
Agenda
Administration (5 min)
Establish quorum and confirm attendees against the participants roster
Roll call and record attendance in the Participants section
Review regular administrative reminders
Approve minutes from the prior meeting: May 21, 2026 Meeting Agenda and Notes
Action Item Review (10 min)
Amanda — Wiki Access: Confirm whether Brion and Debbie now have Confluence access and can contribute directly
Amanda — GPAs: Review any new submissions since the last meeting and confirm current voting status updates
Debbie — AI Governance Outline: Share updates to the draft outline on the wiki and identify areas that still need development
Chris, Brion, and Noreen — Document Review: Report back on feedback added to the governance outline and note any gaps requiring follow-up
Shadow AI Governance Deliverable Planning (20 min)
Review consolidated feedback on the current outline
Confirm key sections for the deliverable and identify missing content areas
Assign drafting responsibilities for priority sections on the wiki
Agree on the next drafting milestone and review timeline
Discuss visibility and engagement plans for the wider mailing list, co-proposers, LinkedIn, and Kantara channels
Meeting Cadence Check (5 min)
Confirm whether the current bi-monthly cadence still works for the group
Identify any scheduling adjustments needed for summer availability
Next Meeting Planning (5 min)
Confirm next meeting date and time
Capture new action items and owners
AOB
Any additional business not covered above
Regular Administrative Reminders
Participants
Voting: Chris, Noreen
Non-Voting: Brion, Debbie
Staff: Amanda
Guests: Add as present
Goals
Close or advance open action items from the prior meeting
Move the Shadow AI governance deliverable from outline to active drafting
Confirm contributors, timeline, and communication plan for broader engagement
Discussion Topics
Time | Topic | Presenter | Notes |
|---|---|---|---|
5 min | Administration | Chair | Quorum, attendance, reminders, and prior minutes approval |
10 min | Action Item Review | Amanda / Debbie / Reviewers | Status on access, GPAs, outline updates, and review feedback |
20 min | Shadow AI Governance Deliverable Planning | Working Group | Confirm sections, contributors, next milestone, and outreach approach |
5 min | Meeting Cadence Check | Working Group | Validate current schedule or adjust as needed |
5 min | Next Meeting Planning | Chair | Confirm next date, owners, and follow-up actions |
5 min | AOB | Open | Additional items raised during the meeting |
Action Items
Decisions
- Record meeting decisions here during the session