AI Summary 04 June 2026
Quick recap
Kantara, Chris, and Noreen held a meeting to discuss meeting management best practices and work on their Shadow AI document. Kantara recommended using Zoom's AI Companion and recording features to capture meeting content and preserve chat interactions, suggesting they create child pages for meeting summaries and downloaded files. The group discussed their upcoming work on public comment periods and delegation of authority documents, with plans to release public comment materials the following Monday. Chris shared his work on the Shadow AI paper, which Noreen and Debbie had been reviewing, focusing on sections around definitions, drivers of shadow AI adoption, and governance considerations. They discussed various aspects of shadow AI including enterprise adoption challenges, individual optimization needs, and the EU's new government AI system. The meeting also covered technical issues with screen sharing and recording, and they agreed to adjust their meeting schedule to once monthly during the summer due to upcoming events and breaks.
Next steps
Chris
Set up a free Discord channel for group communication and coordination
Post an update about the next meeting cycle, considering moving to once a month through August
Post updates and maintain communication on the new platform (Notion/Confluence-like tool) as a communication channel
Kantara
Finalize all pieces for public comment by Monday and work with Gracie (comms person) to show her the process
Reach out to group members for quick quotes/comments for the upcoming Kantara newsletter featuring new groups' updates
Noreen
Work on definitions section of the Shadow AI document and find sources for definitions, especially regarding the EU's new AI
Review Debbie's changes to the document and work on the sections related to audit and user experience
Send an updated draft of the "delegation of authority" document to Kantara and Alec mid-next week for review
Look for the new Discord channel invite from Chris and participate as needed
Collaboration
All group members: Plan for reduced meeting frequency (e.g., once a month) through summer and focus on async work due to expected lower participation
Summary
Zoom Recording and Meeting Notes
Kantara recommended using Zoom's recording feature with AI Companion to create transcripts and capture chat content, suggesting the creation of two child pages for meeting notes - one for summaries and another for links and downloaded files. The discussion included personal updates, with Noreen sharing that her semester ended successfully with no incompletes, and Chris mentioning his daughter's upcoming wedding.
New MarComms Team Member Announcement
Kantara announced that a new MarComms person started at Kantara this week and will handle group promotion responsibilities, with plans to send out a newsletter in the coming weeks that will include updates from new groups. Kantara requested quick quotes or comments from team members for the newsletter. The meeting experienced technical difficulties with screen sharing and host connectivity issues, though the recording continued despite these problems.
Public Comment Process Planning Meeting
Kantara announced plans to finalize public comment pieces by Monday and will meet with Gracie to review the process. Noreen and Kantara discussed timing for the delegation of authority document, agreeing to potentially send an updated draft mid-next week after the initial public comment period ends. The group discussed summer scheduling adjustments, with Kantara suggesting moving to monthly meetings through August to accommodate summer break and personal commitments.
Shadow AI Document Review
Noreen and Chris reviewed changes Debbie made to a document about shadow AI, focusing on sections 2, 3, 4, 11, and 12. They discussed drivers of shadow AI adoption, including enterprise lag in adopting new technology, individual optimization needs, and competitive pressures. Noreen shared her experience with agent-to-agent delegation in voice technology projects with the Linux Foundation and Estonia government. They agreed to continue working on the document collaboratively, with Noreen planning to work on definitions and sources, and Chris offering to set up a Discord channel for communication.