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AI Summary 09 April 2026

AI Summary 09 April 2026

Quick recap

This was the first meeting of the Shadow AI Working Group, where Chris Olsen was elected as chair and the group discussed administrative procedures and deliverables. The three voting members (Chris, Brian Muldoon, and Debbie) established a bi-monthly meeting cadence and agreed to focus on shadow AI detection and governance rather than duplicating existing identity and access management work. The group discussed the rapid pace of AI development and the need for timely deliverables, with Debbie volunteering to gather best practice documents and create an outline for the work. Amanda provided administrative guidance on using the wiki, setting up Confluence accounts, and following Kantara's policies, while noting that the group's charter already exists and can be referenced for goals and scope.

Next steps

  • Amanda: Send the Kantara GPA form to Brion and process Brion's GPA once received

  • Debbie: Collect and post relevant best practice documents (e.g., NIST, ISO) on AI governance/guardrails to the group wiki

  • Debbie: Draft an outline/table of contents for the group's deliverable (paper/report) and share with the group

  • Amanda: Set up Confluence/wiki accounts for Brion and Debbie

  • Chris: Schedule next group meeting(s) and send out calendar invites, ensuring to avoid IIW dates

  • Amanda: Email the AI-generated meeting summary to Chris for review and posting to the wiki

  • Amanda: Clean up the workgroup calendar and ensure the Zoom link is included

  • Chris: Copy-paste the cleaned-up meeting summary into the meeting notes/wiki

  • Amanda: Touch base with Chris on any other outstanding admin items

  • Chris (and other proposers): Consider sending out a new poll/email to generate interest and participation from the mailing list and co-proposers (if needed after initial meetings)

Summary

Kantara Meeting Management Tools Discussion

Amanda and Chris discussed meeting management tools and administrative processes for Kantara groups. Amanda recommended using the AI companion feature to generate meeting summaries and action items, and emphasized the importance of claiming host privileges for recording and transcription capabilities. They also discussed strategies for promoting the group through LinkedIn, with Amanda suggesting Chris could reshare Kantara posts and direct interested parties to staff@kantarainitiative for administrative assistance.

Zoom and Teams Platform Comparison

Amanda and Chris discussed technical aspects of using Zoom and other platforms like Teams. They compared features and user experiences, with Amanda sharing her experience using Zoom for ESL teaching and highlighting its AI companion benefits. They also discussed account management in Zoom, particularly regarding host privileges and meeting controls when using shared Kantara accounts.

First Meeting Planning Strategies

The group discussed plans for their first meeting and strategies to increase participation. Amanda suggested drafting a new poll if the current proposer doesn't show up and recommended that Chris, as the leader, send the email. They noted that while only Chris and Debbie had signed the GPA, there were other potential participants to engage. The group also talked about setting a regular meeting cadence to generate more interest among mailing list recipients. Brian joined late but confirmed the meeting was their first one, though he mentioned he might need to leave early due to his sick child.

AI Security and Governance Discussion

The meeting began with introductions where Chris Olsen from Disney introduced his work in AI security and governance, particularly focusing on shadow AI detection. Brion Muldoon, CIO and CISO at Identos, shared his dual role in developing AI capabilities while ensuring security, expressing interest in the discussion. Debbie introduced her background in AI systems and delegated authority, mentioning her involvement in DIF work groups and OpenID AIM. The conversation ended with a brief mention of the agenda, which included introductions and a potential discussion of admin policies.

Voting Membership and Meeting Procedures

Amanda discussed the option for Debbie to become a voting member, noting that while there are no requirements, having three voting members would help move things forward in the small group. Amanda explained that administrative reminders, including the Kantara antitrust statement, IPR options, and Code of Conduct, would be included in meeting agendas. Chris raised the question of determining a meeting cadence and daytime schedule, to which Amanda clarified that the current doodle poll was only for the first call and the group would have control over future scheduling.

Team Meeting Scheduling Discussion

The team discussed scheduling for their meetings, considering time zones across East and West Coasts. They agreed to start with bi-monthly meetings and can adjust the frequency based on needs. The group confirmed they are already chartered and will review their goals and deliverables during future administrative discussions.

Kantara Group Leadership Elections

The group discussed leadership roles and elections for their Kantara group. Chris volunteered to be the group chair, with Brion seconding the nomination, and the position was confirmed by acclamation. The group determined they would not need a vice chair at this time but might consider a secretary role in the future to handle administrative duties like sending meeting notices. The discussion concluded with plans to review their charter, though the specific details were not captured in the summary.

Shadow AI Governance Report Planning

The team discussed the timeline and scope for publishing a report on shadow AI governance. Debbie offered to create an outline and gather best practices documents, including those from NIST, to avoid reinventing existing frameworks. Amanda agreed to set up Confluence access for Brion and Debbie to collaborate on the wiki. The group also noted the rapid pace of AI development and the need to ensure their work remains relevant. They agreed to use the wiki for document sharing and discussed using AI tools to assist with the report creation process.