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DRAFT Chair Orientation/Managing a Group

DRAFT Chair Orientation/Managing a Group

Managing a Group:

  1. Meeting notices/agenda

  2. Meeting notes (track attendance, decisions, actions)

  3. Opening a meeting

  4. Manage quorum/roster: Group leadership (Chair/Secretary) is responsible for managing their Group’s Participant Roster in two key administrative ways: 1. Tracking attendance (see b) and 2. Ensuring Voting Participants meet Member Criteria (see c):

    1. Attendance/Active Participation: Group leadership (Chair/Secretary) is responsible for maintaining the roster and tracking quorum at calls. Quorum numbers should be updated regularly on the Participant Roster page, and if Voting Participants fail to attend calls regularly (without regrets), the Chair has the discretion to move them to Non-Voting status.

      1. Draft language notifying the Participant of the decision

      2. Quorum chart (simple majority required at calls to conduct business)

    2. Voting Participants from Membership: TBD

      1. Draft language - TBD

  5. Attend LC calls/provide Group updates

  6. Vote as eligible in LC eBallots

  7. Renew charter/hold elections annually