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4. Roster Management Email Draft

4. Roster Management Email Draft

If a Group has trouble making quorum, the Chair has discretion to move a voting participant to non-voting if the participant has missed 2 or more meetings.

  1. Send an email notifying the participant of their change in status

  2. Modify your Participant Roster accordingly

 

Draft email language:

Dear Participant:

Our records show that you have only attended X WG meetings since Month Day, Year (optional: include dates of attendance or last date of attendance). 

Attendance is important for voting participants because we need quorum at each meeting to conduct business and ample attendance for fruitful discussions. We will move your status to non-voting, effective today Month Day, Year. 

If you choose to return to voting status, you may do so by attending an upcoming meeting and stating your wish to resume your role as a voting member.

Please don't hesitate to reach out to myself or other Group leadership copied on this email with any questions or concerns.