Policy on the Use of AI Transcribers

Purpose:

This policy outlines the guidelines and procedures for the use of AI transcribers during calls within Kantara Work Groups.

Notice Requirement:

Clear notice must be provided to all participants regarding the use of AI transcribers during each group call. At a group call, before the transcriber is activated, participants must be informed that the AI transcription tool will be activated and utilized during the call.

Approved Tools:

Only the Zoom transcription feature is approved for use as an AI transcriber during calls. Each work group has the discretion to decide whether to activate the Zoom transcription tool for their calls.

Personal AI transcribers or any other third-party transcription tools are strictly prohibited during group calls.

Minuting Process:

The transcripts generated by the AI transcriber should be saved and attached as part of the meeting minutes when available.

Call participants have the right to request modifications to the AI-generated transcripts if inaccuracies or errors are identified. Upon receiving a request for modification, the group leadership (Chair, Vice-Chair, or Secretary) shall review the requested changes and make necessary amendments to ensure the accuracy of the transcript.

Effective Date:

This policy shall be effective immediately upon approval by the Kantara Leadership Council.

Approval:

This policy has been approved by the Kantara Leadership Council on /date/.