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Kantara P3-WG Telephone Meeting of October 8 2009
Draft Minutes
The meeting was convened via telephone conference by Jeff Stollman at 11:00 AM EDT.

  1. Roll call

    Attending Susan Landau

    Bob Pinheiro

    Darrell Shull

    Colin Soutar

    Jeff Stollman

    Randy Vanderhoof

    Britta Glade

    David Weitzel

    Regrets Iain Henderson

    Mark Lizar

    Stephen Wilson

    Robin Wilton

  2. Action Item updates
    1. Quorum issue
      1. Jeff updated on current number of P3-WG voting members (15) and process for determining member status
        1. Missing multiple meetings subjects the member to loss of voting rights
        2. Members may elect to be deemed "Observers" without voting rights
        3. New members who do not make an election are considered voting members unless subsequent multiple meetings are missed
        4. Participating in the most recent meeting restores voting rights
    2. ICAM ballot
      1. The motion to submit the P3-WG comments as a working group report passed
      2. The motion to submit the draft as a concept for a full Kantara submission did not
      3. Discussion on reasons members voted "no" ensued:
        1. Some voted No because two submissions (one from a WG and one from the full Kantara) is a poor strategy
        2. ACTION ITEMS:
          1. For future submissions, the P3-WG should formalize a process to consider if sufficient lead time exists (45-60 days) then the P3-WG may consider a vote to submit to the full Kantara as a recommendation instead of as a working group report
          2. It is suggested Robin have a conversation with the Leadership Council about a streamlined approval process for certain classes of documents is in order
          3. Brita will provide a document which outlines the vote process as it currently exists (attached)
    3. Collaboration site URL update
      1. Brita is investigating a site to provide virtual white board and other functionality
    4. Comparison of US/UK LoA update
      1. Will get an update from Patrick Curry on a future call
    5. Officer ballot update
      1. Current ballot for Vice Chair position has been underway
      2. Brita reports sufficient votes have been cast to declare results
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