All Member Ballot - KIR20091102

Motion

This is an All Member Ballot to approve the amendments below to be incorporated in to the Kantara Initiative Operating Procedures Version 1.1.

The ballot closes on November 2nd, 2009 at 23:59 UTC.

This ballot is open to all Members of Kantara Initiative. Passage requires a Supermajority of those Voting (i.e. at least 75% of those casting a vote must vote to Approve).

Add the following text as the third paragraph in section 2.6:
"For the purpose of maintaining a reasonable ability to achieve Quorum, any Voting Member of the LC who fails to attend two consecutive meetings of the LC may, at the discretion of the Chair, be re-classified as a non-voting member. Voting status may be reacquired by attending a meeting of the LC. In the case of an electronic vote of the LC, if the electronic vote is initiated while a member is in non-voting status, the member may not vote in that electronic vote."

Replace the fourth paragraph of section 3.3 (beginning "All WG Chair and...") with the following text:
"All WG Chair and Vice-chair and Editor elections shall be conducted by secret ballot unless the WG passes a motion by unanimous consent to hold a non-secret ballot."

In Section 3 (Work Groups) change "Intellectual Property policies" to "Intellectual Property Rights Policy".

In Section 3.7 (Decision Making), second paragraph, last sentence, change "vote occurs" to "vote is initiated".

Annex B (Discussion Group Request (Template)). Replace the explanatory text under section "(5) Copyright Policy" with the following:
"Creative Commons Attribution-ShareAlike 3.0 Unported or another Organization approved Intellectual Property Rights Policy Option to cover any copyright material that may be produced as a result of DG Participants’ posts to the wiki or email archives."

Duration

This ballot was open from October 26th, 2009 to November 2nd, 2009 at 23:59 UTC

Ballot Results Summary

26 Member Representatives participated in the ballot.  25 voted YES and 1 voted NO (comment provided for No vote).

Ballot Results Details

• Results listed in the order they were received.

  	Representative	Organization	Vote cast in favour	Comment
  1	Bill Smith	Sun	Yes
  2	Darrell Shull	BiPac	Yes
  3	Ken Salzberg	Intel	Yes
  4	Alan Nagelberg	CSC	Yes
  5	Philippe Clement	OrangeFT	Yes
  6	Roger Martin	AOL	Yes
  7	Matthew Gardiner	CA	Yes
  8	Roger Sullivan	Oracle	Yes
  9	Barry Hieb	Global Patient Identifiers	Yes
  10	Susan Landau	Sun	Yes
  11	Paul Trevithick	Paul Trevithick	Yes
  12	Iain Henderson	MyDex	Yes
  13	Colin Wallis	New Zealand State and Government Services	Yes
  14	Paul Madsen	NTT	Yes
  15	Conor P. Cahill	Intel	Yes
  16	John Tolbert	Boeing	Yes
  17	Nat Sakimura	NRI	Yes
  18	John Fraser	MedNet	Yes
  19	Kyle Meadors	Drummond Group (DGI)	Yes
  20	Peter Davis	NeuStar	Yes
  21	Lucy Lynch	ISOC	Yes
  22	Hasan Akram	Fraunhofer SIT	Yes
  23	Jim Zok	CSC	Yes
  24	Ryota Hashimoto	NTT	Yes
  25	Hiroshi Kumeta	NTT	Yes
  26	Colin Soutar	CSC	No	We respectfully suggest that a better balance between: facilitating membership voting privileges; providing working group efficiency; and ensuring that members are not inactive until an agenda item draws their attention; could be attained if the voting rights were not re-instated until AFTER attending a meeting.  This is similar, but not as onerous to achieve or regulate than, for example, the INCITS regulations (http://www.incits.org/rd2/INCITS_RD2.pdf); As such, we would suggest an amendment to the proposed text:    "For the purpose of maintaining an efficient and functional LC, as per the Duties and Responsibilities   defined in 2.2:  Any Voting Member of the LC who fails to attend two consecutive meetings of the LC may, at the discretion of the Chair, be re-classified as a  non-voting member;  Voting status may be reacquired by attending a  meeting of the LC - voting rights (for both in-person and electronic ballots) will be re-instated at the end of the meeting."

References

This ballot was issued in compliance with section 6.2 and section 9 of the Operating Procedures.