P3WG Meeting Minutes 2009-10-29

Kantara P3-WG Telephone Meeting of October 29 2009
Draft Minutes
The meeting was convened via telephone conference by Robin Wilton at 11:00 AM EDT.

1. Roll call
   1. Attending
      Trent Adams
      Patrick Curry
      Rich Furr
      Iain Henderson
      Colin Soutar
      Jeff Stollman
      Aaron Titus
      Robin Wilton
      Colin Wallis
      Quorum was met

1. 1. Regrets
      Darrell Shull
      Britta Glade
2. Action Item updates
   1. Update on US/UK LOA comparison. Patrick Curry reported that an invitation to the UK Cabinet Office and CESG (as the logical counterparts of GSA/ICAM and NSA respectively) had not provoked any active engagement on their part.
      1. ACTION ITEM: Robin Wilton to invite Brett MacDowell to write to CabOff/CESG citing the level of existing engagement with US counterparts, in his capacity as Kantara Exec Director
   2. Robin repeated the request for ideas on how to engage with the corporate CPO community.
   3. A question arose – "May a sponsor make an earmarked contribution to Kantara for the benefit of a particular work group or project?"
      1. Britta reported that discussions about this have taken place
      2. ACTION ITEM carried forward: Britta will check status and report back to the WG
3. Consideration of the Madrid Declaration
   1. http://thepublicvoice.org/madrid-declaration
   2. Group members expressed concerns about the declaration - in particular clauses (7) and (9), on grounds that they were potentially unimplementable and therefore undermined the credibility of the declaration as a whole.
   3. It was also noted that the Declaration is presented as a fait accompli, rather than inviting discussion or allowing partial approval, thus obliging signatories to endorse the whole document or nothing.
   4. However, there was consensus that the underlying motivations for the Declaration were constructive and relevant, and that P3WG should consider issuing a response to publicvoice.org.
   5. ACTION ITEM: Robin Wilton to draft a response and circulate to the group for comment
4. US Federal Trade Commission (FTC) Privacy Roundtable 07 DEC in Washington, DC (Jeff)
   1. Robin again directed the WG to review draft responses at: http://kantarainitiative.org/confluence/display/p3wg/Written+Response+to+US+Federal+Trade+Commission+%28FTC%29+queries+for+07+DEC+09
   2. It was suggested that the Group's response take two forms:
      1. A direct response to those of the 3 questions where we have a view;
      2. A brief supplementary paper indicating any areas where we feel there are relevant considerations which the FTC's questions do not raise.
         1. For example, Rich Furr noted that taking an exclusively US-centric approach will not result in better privacy outcomes, in an environment where data controllers are already affected by safe-harbor and Binding Corporate Rule provisions, and other cross-border factors.
         2. Iain Henderson noted, concerning Question 2 (Consumer Expectations) that there is little research on this topic to date, and still less which is quantitative; the BT Trustguide report is an exception which merits citing in our response. ACTION ITEM: RW to update the wiki
         3. We should also consider inviting the FTC to contribute to the research already planned in this area by the ISWG.
5. P3 Strategic Focus – ITEM carried forward to 5 Nov call
   1. Aaron offered to reach out to the groups with whom he has relationships and request them to consider participation in this WG
   2. Jeff again asked the group to review and comment on the strategic focus nominations at: http://kantarainitiative.org/confluence/display/p3wg/Workstream+Foci
   3. Susan asked if there is value to taking the list of nominations to the Leadership Council for input on their priorities
      1. ACTION ITEM: Susan will circulate a draft to the WG which, after polishing, will then be submitted to the Leadership Council
   4. Discussion ensued on the process for moving forward
      1. ACTION ITEM: WG members are asked to offer themselves as the champion of one or more of the listed initiatives
      2. ACTION ITEM: On the next call the champion of each initiative will offer it to the group for consideration and a vote for approval
      3. This process will continue as new initiatives are proposed
      4. ACTION ITEM: Colin will draft and post to the WIKI a template for champions to use in describing and posting details of the initiative; and champions are asked to format their entries accordingly
      5. ACTION ITEM: Trent will add the privacy module to the list
6. All other business
   1. None

Meeting was adjourned at 12:10 PM.